Fire Safety Inspection Software

When fire safety fails, everything is at risk.

Mobile inspections, automated scheduling, and audit-ready compliance records for every extinguisher, alarm, and emergency system across your sites.

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Common challenges we solve

Inspections missed because schedules live in spreadsheets
Automated reminders for every equipment type and frequency
Defects found but no clear escalation or follow-up
Priority-based defect tracking with instant notifications
Auditors arrive and records aren't ready
Digital log books with complete, exportable audit trails

Purpose-built for fire safety teams

Everything you need to inspect, schedule, resolve defects, and prove compliance.

Fire Equipment Tracking

Track every extinguisher, alarm panel, and emergency device with full inspection history by zone and floor.

  • Complete asset register by building and zone
  • QR/NFC scanning for fast identification
  • Full service and inspection history per device
Floor Plan — Building A, Floor 1LobbyOffice AOffice BCorridorServer RoomStorage / Plant RoomEEAEESHSExtinguisher #12ActiveTypeABC Dry ChemicalLocationBuilding A — Floor 1, Zone B2Serial No.FE-2024-00312Last InspectionFeb 10, 2026 — PassNext DueMar 10, 2026Assigned ToMike TorresScan to inspectLEGENDPassFlagOverdueE · A · S · H = Equipment types

Intelligent Scheduling

Automate weekly, monthly, quarterly, and annual inspections so nothing falls through the cracks.

  • Equipment-specific inspection intervals
  • Automated reminders and overdue alerts
  • Multi-site coordination from one calendar
February 2026MTWTFSS12345678910111213141516171819202122232425262728TodayScheduledOverdueUpcoming Inspections1 overdueFire Extinguishers — Zone AFeb 5 (overdue)OverdueAlarm Panel Monthly TestFeb 17Due soonEmergency Lighting — All FloorsFeb 24ScheduledSprinkler System QuarterlyMar 3ScheduledFire Door Annual CheckMar 10ScheduledHose Reel Six-MonthlyMar 15Scheduled

Defect Management

Capture, prioritize, and resolve fire safety defects with photo evidence and escalation workflows.

  • Priority classification (critical, high, medium, low)
  • Photo and note capture on mobile
  • Escalation rules with automatic notifications
DEF-0042: Fire door closer brokenReported by Sarah Chen · 2 hours agoCriticalIn ProgressLOCATIONMain Entrance — Ground FloorDESCRIPTIONDoor closer mechanism is not engaging.Door does not self-close as required.ASSIGNED TOJames Wilson — MaintenancePHOTO EVIDENCEResolveEscalateOpen Defects7 openFire door closer brokenCriticalMain Entrance · 2h agoSmoke detector offlineCriticalZone 3, Floor 2 · 5h agoExtinguisher low pressureHighPlant Room · 1d agoExit sign light flickeringMediumStairwell B · 2d agoSprinkler head corrodedHighBasement · 3d ago

Compliance & Reporting

Generate audit-ready reports and maintain digital fire safety log books for any regulatory framework.

  • One-click compliance reports
  • Digital fire safety log books
  • Certificate tracking with expiry alerts
Fire Safety Compliance ReportBuilding A — February 2026SUMMARYTotal Equipment247 devicesInspections Completed241 / 247 (97.6%)Open Defects7 (2 critical, 5 non-critical)Overdue Items3Compliance Score96% — SatisfactoryDIGITAL SIGNATURESarah ChenFire Safety ManagerVERIFIEDFeb 12, 2026Export PDFSharePrintCompliance Dashboard96%Overall ScoreFire Extinguishers100%Alarm Systems98%Emergency Lighting94%Fire Doors92%RECENT ACTIVITYExtinguisher inspection completed2h agoFire door defect reported5h agoAlarm test passed — Zone B1d agoEmergency light replaced — Floor 22d agoSprinkler quarterly check passed3d agoHose reel service completed5d ago

Enterprise features. Startup pricing.

QAI costs up to 5x less than competitors like MaintainX, UpKeep, or Fiix — with no feature gating on fire safety tools.

Free
$0forever
  • Up to 2 users
  • Unlimited inspections
  • Mobile app
  • Offline mode
Most Popular
Essential
$12/user/mo
  • Flexible team size
  • Recurring schedules
  • Compliance reports
  • Digital signatures
Premium
$25/user/mo
  • Everything in Essential
  • AI-powered features
  • Custom workflows
  • Priority support

Competitors charge $45–75/user/month for similar fire safety features.

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Results fire safety teams achieve with QAI

100%
Inspection compliance
Every test completed on time
75%
Less time on paperwork
Digital forms replace paper logs
90%
Faster defect resolution
Instant alerts to the right people
60%
Lower admin costs
Fully paperless operations

“We went from chasing paper logs to having every inspection on our phones. Auditors now get reports in seconds instead of days.”

Fire Safety Manager
Commercial Property Group

“Managing 200+ extinguishers across 8 sites used to be a nightmare. Now every device has a history, every defect gets flagged instantly.”

Fire Protection Officer
Multi-Site Operations

Everything fire safety teams need

Comprehensive tools for equipment inspection, compliance scheduling, defect resolution, and audit reporting.

Equipment Inspection

  • Extinguisher checks
  • Alarm panel testing
  • Sprinkler inspections
  • Emergency lighting tests
  • Fire door surveys
  • Hose reel checks

Scheduling & Compliance

  • Recurring schedules
  • Overdue alerts
  • Certificate tracking
  • Regulatory frameworks
  • Multi-site calendars
  • Inspector assignments

Defect Resolution

  • Priority classification
  • Photo evidence
  • Escalation workflows
  • Contractor coordination
  • Resolution tracking
  • Audit trail

Reporting & Audits

  • One-click reports
  • Digital log books
  • Compliance dashboards
  • Export to PDF/CSV
  • Historical trends
  • Custom templates

Take control of fire safety compliance today

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