Never run out of critical parts again
Track spare parts across all locations, manage vendor relationships, and streamline purchasing with intelligent inventory management that keeps your operations running smoothly.
Complete visibility into your parts inventory
Know exactly what you have, where it is, and when to reorder. Our intelligent inventory system eliminates stockouts and reduces carrying costs.
Part Tracking
Track every part with unique identifiers, detailed specifications, and manufacturer information. Know exactly what you have in stock.
Barcode & QR Codes
Scan barcodes or QR codes for instant part lookup. Speed up receiving, issuing, and inventory counts.
Multi-Location Inventory
Track parts across warehouses, job sites, and service vehicles. Know where every part is at all times.
Smart Categories
Organize parts by type, manufacturer, or custom categories. Find what you need in seconds.
Full Transaction History
Every movement recorded - received, issued, transferred, adjusted. Complete audit trail for every part.
Reorder Points
Set minimum stock levels and reorder quantities. Get alerts before you run out.
Stay ahead of stockouts
Automatic alerts warn you when stock is running low. Prioritize critical parts and never halt operations waiting for supplies.
Low Stock Alerts
Get notified automatically when parts drop below minimum levels. Order before you run out.
Critical Part Flagging
Mark essential parts as critical. Get priority alerts and ensure they're always in stock.
Usage Analytics
See which parts you use most, how often, and on which assets. Make smarter purchasing decisions.
Predictive Insights
Historical usage patterns help forecast future needs. Order the right quantities at the right time.
Manage all your suppliers in one place
Build strong supplier relationships with complete vendor profiles, contact management, and performance tracking.
Complete Vendor Profiles
Store all supplier details - addresses, payment terms, lead times, and notes. Everything you need in one place.
Contact Management
Track multiple contacts per vendor with roles, departments, and direct contact details.
Performance Ratings
Rate vendors on delivery, quality, and service. Make data-driven sourcing decisions.
Vendor Pricing
Track vendor-specific pricing for each part. Compare costs and find the best deals.
Communication History
Log calls, emails, and meetings with vendors. Never lose track of important conversations.
Lead Time Tracking
Know how long each vendor takes to deliver. Plan purchases around actual delivery times.
Streamline your purchasing workflow
From request to receipt, manage the complete purchasing cycle. Approval workflows, partial receiving, and automatic inventory updates.
Complete Purchase Order Lifecycle
Create Draft
Select vendor, add line items, set quantities and delivery dates
Get Approval
Submit for approval with automatic routing based on value
Send to Vendor
Email PO directly to vendor with one click
Receive & Stock
Receive items with automatic inventory updates
Detailed Line Items
Add parts from inventory or create one-time purchases. Track quantities, prices, and totals.
Partial Receiving
Receive shipments in parts. Track what's arrived and what's still pending.
Automatic Stock Updates
Received items go straight into inventory. No double entry, no mistakes.
Cost Tracking
Track purchase costs, shipping, and taxes. Know exactly what you're spending.
Real results from better inventory management
Teams using QAI for parts and inventory management see measurable improvements.
Right parts, right place, right time
Optimized stock levels and fewer rush orders
Streamlined purchasing process
Real-time tracking eliminates guesswork
Everything works together seamlessly
Parts, vendors, and purchase orders integrate with work orders, assets, and reporting for a complete maintenance solution.
Parts Inventory
Take control of your parts inventory
Stop running out of critical parts. Start managing inventory the smart way.