Automated Scheduling

Never miss an inspection again

Intelligent scheduling that automatically calculates inspection dates, assigns technicians, and sends notifications. Set it once, forget the rest.

Automatic next inspection dates

When a technician completes an inspection, our system automatically calculates the next inspection date based on the checklist frequency or asset-specific schedule. No manual data entry, no forgotten inspections, no compliance gaps.

Frequency Configuration

Set at checklist level or override per asset

7 days
30 days
90 days
180 days
365 days
Custom
  • Priority-based logic

    Asset-specific frequency overrides checklist default

  • Instant updates

    Last inspection date and next due date updated in real-time

  • Database triggers

    Automated calculation runs on every inspection completion

Automatic Calculation Flow

Inspection Completed

Step 1

Get Frequency (30 days)

Step 2

Calculate Next Date

Step 3

Update Asset Record

Step 4

Visual scheduling and smart notifications

See all upcoming inspections on an interactive calendar. Get notified on mobile when inspections are due or overdue.

Inspection Calendar - October 2025
Sun
Mon
Tue
Wed
Thu
Fri
Sat
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Scheduled
Overdue
Completed

Upcoming Inspections

PUMP-2847

2 days

Every 30 days

CRANE-1923

Tomorrow

Every 90 days

LIFT-4756

5 days

Every 60 days

VALVE-8921

Today

Every 7 days

Inspection Due Today

CRANE-1923 requires inspection at East Facility

2 mins ago

Mobile Push Notification

Powerful automation features

Save time and reduce errors with intelligent scheduling automation that works around the clock.

Frequency-based scheduling

Set inspection frequencies (daily, weekly, monthly, quarterly, annually) and let the system calculate next inspection dates automatically

Smart date calculation

System automatically adds frequency days to completion date and updates asset records in real-time

Automated notifications

Technicians receive push notifications when inspections are due or overdue

Intelligent assignment

Automatically assign inspections to technicians based on location, skills, and workload

Mobile Features

Scheduling on the go

Your technicians receive instant notifications on their mobile devices when inspections are due. They can view schedules, accept assignments, and complete inspections - all from the app.

  • Works offline, syncs when connected
  • Push notifications for due dates
  • View weekly and monthly schedules
QAI Mobile App - Schedule View

Ready to automate your inspection schedule?

Set up once and let the system handle the rest. Never miss an inspection again.