A CMMS your team will love to use

A CMMS (Computerized Maintenance Management System) is software that centralizes all maintenance activities — work orders, preventive maintenance, asset tracking, and compliance — in one platform. Companies need a CMMS to reduce unplanned downtime, cut maintenance costs, extend asset life, and ensure regulatory compliance. Organizations using a CMMS typically see 20-50% improvement in maintenance efficiency.

Most teams are up and running within a few days. QAI is designed for rapid deployment — create your account, add your assets, and your team can start managing work orders immediately. There is no complex IT setup required. For larger organizations with thousands of assets, full rollout typically takes 2-4 weeks.

Yes. QAI works fully offline on mobile devices. Technicians can create work orders, complete inspections, update asset records, and capture photos without any internet connection. All data syncs automatically when connectivity returns. This is essential for facilities with poor coverage like basements, warehouses, and remote sites.

Through the REST API, yes. What QAI does not have is a pre-built connector — there is no one-click link to SAP, Sage, Xero or anything like them, and we would rather say that here than let you find out during implementation. Teams that need asset records, work orders or costs in another system build against the API, and parts and meter readings can also be imported in bulk from a spreadsheet.

QAI offers a free plan for up to 2 users with unlimited work orders, asset tracking, inspections, mobile app, and offline mode. Paid plans start at R216/user/month for advanced features like recurring jobs, digital signatures, and analytics. Enterprise pricing is available for large organizations.

QAI is built mobile-first for frontline workers, not desktop managers. It works fully offline, deploys in days not months, and includes built-in AI for generating inspection checklists. Unlike legacy CMMS platforms, there is no complex IT setup — your team can start in minutes with an intuitive interface designed for technicians in the field.

No. Pricing is published per user per month, and a user is someone with their own login to the QAI app — you pay for the people actually working in it. The mobile apps, offline mode, updates and support come with every plan rather than being sold as add-ons, and there is no implementation fee.

Yes, for iOS and Android, and it is not a cut-down companion. Technicians get job cards, checklists, asset history, meter readings and parts on their phone, capture photos and signatures at the point of work, and scan an asset QR code to open its record. It keeps working with no signal and syncs when the connection returns.

A CMMS manages maintenance while an asset is in service — work orders, preventive schedules, inspections and spares. An EAM wraps the whole lifecycle around that, adding procurement, depreciation and disposal, and it is a far larger implementation. QAI is a CMMS with asset registers, history and costs attached, which is what most maintenance teams actually need. If you are being asked to replace a finance system, you want an EAM.

Yes. Assets, jobs and inspections are organised by client, site and zone, so a regional manager sees everything while a technician sees only their own site. Analytics break down by site or by person. Role-based access, SSO and SAML are available for larger organisations.

QAI is cloud-based. There is nothing to install and no server to maintain, updates arrive automatically, and the same records are available from a desk, a phone or a tablet. Data is encrypted in transit and at rest. We do not offer an on-premise deployment.

It builds inspection checklists. Upload an existing form or describe what needs checking, and QAI drafts the checklist for you to edit and publish — a real saving on the tedious part of moving off paper. It does not predict failures or plan your maintenance for you. Anything claiming that is doing statistics on data you have not collected yet.