Digital inspections that work anywhere
Replace paper forms with intelligent digital checklists. Build templates in clicks, capture data offline, and turn every inspection into instant insights.
Say goodbye to paper forms
Eliminate paperwork headaches and manual data entry. Create custom digital checklists that guide technicians through inspections step-by-step. Automatically validate data, capture photos with timestamps, and sync everything to the cloud.
- Custom checklists
Build inspection templates tailored to your equipment and compliance requirements
- Photo documentation
Capture evidence with automatic timestamps, GPS coordinates, and annotations
- Digital signatures
Collect signatures from technicians and clients directly on mobile devices
- Data validation
Catch errors before submission with required fields and input checks
Create
Checklist
Inspect
Mobile
Sync
Instant
Create checklists in seconds with AI
Skip the manual setup. Upload a PDF, snap a photo of an existing form, or simply describe what you need - our AI creates a complete inspection checklist instantly.
- Upload PDFs and documents
AI extracts checklist items from your existing forms
- Photo-to-checklist conversion
Take a photo of any paper form to digitize it
- Natural language prompts
Describe what you need and AI builds it for you
- Industry-trained
AI understands compliance standards and best practices
Create a forklift pre-operation safety checklist
I've created a 15-item forklift safety checklist:
+ 11 more items...
Checkboxes
Pass/Fail/N/A options
Photos
With annotations
Signatures
Digital sign-off
Text & Numbers
Readings & notes
Date/Time
Timestamps
Multi-choice
Custom options
Remove guesswork with clear answer types
Standardize how your team records data. Pre-defined answer types ensure consistency across every inspection, every time - no matter who's doing the work.
- Consistent data capture
Everyone records information the same way
- Required fields
Ensure critical information is never missed
- Input validation
Catch errors before they're submitted
Get every worker onboard instantly
Give your team instant access on any device - online or offline. Complex checks become simple with a mobile-first interface designed for gloved hands and bright sunlight.
Safety Inspection
Forklift #FL-2847
When inspection fails...
Failed Check Detected
"Brake pads worn below minimum"
Automate what happens next
Inspection responses trigger actions automatically. Failed checks create tasks, notify the right people, and kick off approval workflows - no manual follow-up required.
- Instant notifications
Alert the right people when issues are found
- Scheduled follow-ups
Ensure corrective actions happen on time
- Approval workflows
Route inspections for review when needed
Scan and go with QR codes
Place QR codes on equipment and locations. Workers scan to instantly access the right checklist - no searching, no selecting, no mistakes.
- Asset-linked checklists
QR code automatically loads the correct inspection
- Zero training needed
Anyone can scan and start inspecting immediately
- Durable tags available
Industrial-grade QR tags that survive harsh conditions
Forklift #FL-2847
Scan to inspect
Inspection completed with 2 issues found. Brake pads require replacement (critical). Fluid top-up needed (minor). Overall asset condition: Fair.
18
Passed
2
Failed
1
N/A
Action Items
Share professional reports instantly
Every inspection automatically becomes a comprehensive report. Share with stakeholders immediately - no more hours spent compiling data and formatting documents.
- Auto-generated reports
Inspections become shareable reports automatically
- Custom branding
Add your logo and customize report layouts
- AI summaries
Get key findings highlighted automatically
- Multiple formats
Export as PDF, share links, or email directly
Ready to digitize your inspections?
Join thousands of teams using QAI for smarter, faster inspections.