Every Job Card, Every Work Order — Tracked to Done
Create, assign, and track job cards and work orders from any phone - photos, signatures, and checklists included, online or off. Recurring jobs schedule themselves.
Standardized job cards, created in seconds
Pre-built templates populate checklists, required fields and categories, so work is captured consistently across the entire team. Recurring maintenance schedules itself, and scanning an asset’s QR code opens its history and raises a job on the spot.
Built for the field, and the back office
Technicians complete checklists, capture photos and readings, and collect signatures on the device already in their pocket. Full offline capability keeps work moving through plant rooms, basements and power interruptions — syncing automatically the moment connectivity returns.
Every conversation, attached to the work
Photograph the problem, annotate it, and tag the right colleague directly on the job card. Questions, updates and files stay with the job and remain searchable — a permanent, auditable record in place of scattered message threads.
Live visibility across every job
Track who is working on what, what is overdue and what is complete from a single board. Identify bottlenecks early, balance workloads across the team, and plan the coming week from accurate data rather than estimates.
Every job ends with proof
Each completed job generates a PDF report with photos, timestamps, readings and signatures, distributed automatically to the right people. Asset histories build themselves with every job — supporting audits, warranty claims and compliance documentation without additional admin.
One job, from breakdown to sign-off
Follow a single job card through its full lifecycle — from first report to a signed, filed record — and see how QAI removes the friction at every step.
Reported
The morning shift logs a fault on Pump P-104 directly from a phone, with photos attached — no calls, no paperwork.
Assigned
The job card reaches Johan’s phone instantly, complete with the pump’s full maintenance history.
On site
Checklists, photos and parts are captured as the work happens — fully offline where coverage fails.
Signed off
The supervisor signs off on screen, closing the job card with a complete, timestamped record.
Reported back
A professional PDF report — photos, durations, signature — is delivered to management automatically.
Complete job card & work order management
Work Order Creation
Create detailed work orders in seconds — templates, checklists, priorities, custom fields and asset links included from the start.
Assignment & Notifications
Assign work to the right person in a tap. They are notified immediately, with the full task, asset history and checklist in hand.
Mobile Close-Out
Technicians finish the job at the job: log notes, attach photos and capture signatures without returning to a desk.
Comments & Collaboration
Comments, tags and files stay attached to the job card — questions get answered in context, and the record stays searchable months later.
Recurring Work Orders
Schedule repeating work by time interval. Preventive maintenance runs itself instead of living in someone’s memory.
Attachments & Documents
Attach photos, PDFs and manuals directly to job cards. Before-and-after images become the quality and compliance record.
Frequently Asked Questions
Job cards, work orders, CMMS — what it all means and how QAI handles it.
Still have questions? Contact our sales team
A job card system helps maintenance teams assign and track work digitally, replacing paper-based processes with a structured workflow. The international term for this category of software is a CMMS — a computerised maintenance management system. QAI is a mobile-first CMMS: teams submit and prioritise requests, assign job cards, track progress, capture photos and signatures, and maintain a complete record of every asset — all from the phones they already carry.
Yes. A job card and a work order describe the same document: a defined piece of maintenance work with an owner, a deadline and a record of what was done. South African teams traditionally say job card, while international software uses work order. QAI supports both terms interchangeably, so your existing processes and vocabulary carry over without retraining.
QAI digitises every step of the workflow. Staff submit requests from a phone; managers prioritise and assign them in a few taps; technicians are notified immediately and see the full task, asset history and checklist at the point of work. Photos, readings and signatures are captured during execution, and when the job closes, QAI maintains a detailed digital record and delivers a PDF report automatically. The result is less paperwork, faster communication and full visibility across maintenance operations.
Key criteria include fast job creation with customisable templates, clear prioritisation and categorisation, real-time notifications and status updates, a mobile app technicians can use at the point of work, offline capability for areas without coverage, preventive maintenance scheduling, and reporting backed by a complete maintenance history for analysis and compliance. QAI is built around exactly this feature set, with offline-first operation as a core design principle rather than an afterthought.
Managers set up recurring job cards per asset on time-based intervals — every 30 days, every quarter — and QAI generates, assigns and tracks them automatically. Standardised checklists guide technicians through each routine task, reminder notifications keep schedules on track, and compliance is visible at a glance. The completed history provides documented evidence for audits and insurers.
Both. For breakdowns, a job card is created and prioritised in seconds, assigned to an available technician and tracked in real time, with immediate notifications ensuring a fast response. In parallel, QAI automatically generates scheduled work — preventive maintenance and routine inspections — from predefined schedules. This dual capability keeps planned and unplanned work managed in one system, so neither displaces the other.
Every completed job produces a professional PDF report with photos, timestamps, readings and signatures. Asset-level maintenance histories build automatically, and dashboards track completion rates, overdue work and recurring failures across assets and sites. This gives managers the operational data to identify problem equipment, balance team workloads, plan resources and produce compliance documentation on demand.
Plans start at R216 per user per month, with a free plan for up to 2 users and a 14-day free trial that includes every feature — no credit card required. Full plan details and a comparison of what each tier includes are available on our pricing page.
Never Lose Another Work Order
Create, assign, and close work orders from any phone.
From R216 per user per month · 14-day free trial · No credit card
