Modern Maintenance, Job & Field Service Software Built for South Africa
Stop using spreadsheets and paper. Track your assets, manage job cards, dispatch field teams — all from your phone. Works offline, even with no signal on site.
Sound Familiar?
These are the challenges South African businesses face every day with maintenance.
Still on Spreadsheets & Paper
Tracking maintenance on paper or WhatsApp? You lose history, miss schedules, and can't prove compliance when the auditor comes.
No Signal on Site? No Problem.
Remote mines, rural farms, basement plant rooms — your team works where there's no signal. You need an app that works fully offline and syncs when connectivity returns.
Foreign Software is Too Expensive
International tools charge R800–2,500 per user per month in USD. That's not realistic for most South African businesses.
Stuck on Outdated Desktop Software
Legacy systems from the 2000s need Windows PCs, on-site servers, and IT departments. Modern maintenance happens on mobile.
What You Can Do With QAI
Everything you need to manage maintenance, tracked from your phone.
Track All Your Equipment
Tag every asset with a QR code. Scan it with your phone to see full history, manuals, and upcoming maintenance.
Schedule Maintenance Before Things Break
Set up preventive maintenance calendars with automatic reminders. Never miss a service date again.
Manage Job Cards & Work Orders
Create, assign, track and close job cards from your phone. Know who's doing what, and when it's done.
Run Inspections with Digital Checklists
Replace paper forms with digital checklists. Capture photos, record readings, get sign-offs — all on your phone.
See What's Happening in Real-Time
Dashboards showing overdue work, maintenance costs, equipment health, and team performance at a glance.
Store All Your Documents
Attach manuals, certificates, compliance documents and photos directly to each asset. Find everything in one place.
What is a CMMS?
CMMS stands for Computerised Maintenance Management System. It's the industry term for what you might call maintenance software or an asset tracking app.
If you manage equipment, buildings, vehicles, or any physical assets — a CMMS is how modern businesses keep everything running. Instead of spreadsheets, WhatsApp groups, and paper logbooks, a CMMS gives you one system to track assets, schedule maintenance, manage job cards (work orders), and prove compliance. QAI is a modern CMMS built for mobile-first teams.
Industries We Serve in South Africa
From Johannesburg to Cape Town, Durban to Pretoria — QAI works for any industry that maintains equipment.
Time to Switch from Legacy Systems
See how a modern maintenance app compares to the outdated tools most SA businesses still use.
Frequently Asked Questions
What is the best maintenance software in South Africa?
QAI is a modern, mobile-first maintenance and field service platform used by South African businesses across mining, facility management, construction, and manufacturing. It includes asset tracking, job cards (work orders), preventive maintenance scheduling, digital inspections, and full offline mode — with a free plan to get started.
How much does maintenance management software cost?
QAI offers a free plan for up to 2 users with unlimited job cards and full offline mode. Paid plans start at $12/user/month (approximately R220) for teams that need recurring schedules, advanced reports, and digital signatures. There are no setup fees or long-term contracts.
Is there a free asset tracking app for South African businesses?
Yes. QAI's free plan includes QR code asset tagging, job card management, a mobile inspection app, and offline mode — no credit card required. It's designed to replace spreadsheets and paper-based tracking for small teams.
Can maintenance software work without internet?
Yes. QAI's mobile app works fully offline — perfect for remote sites, rural areas, and anywhere with poor connectivity. Your team can create job cards, complete inspections, update asset records, and capture photos without any internet connection. Everything syncs automatically when they're back online.
What is CMMS and do I need one?
CMMS stands for Computerised Maintenance Management System. It's the industry term for maintenance software. If you manage equipment, buildings, or vehicles and currently use spreadsheets, paper, or WhatsApp to track maintenance — yes, a CMMS will save you time, reduce breakdowns, and help you prove compliance.
Do I need servers or IT infrastructure to use maintenance software?
No. QAI is a cloud-based platform that runs in your browser and on your phone. There's nothing to install, no servers to maintain, and no IT department needed. Sign up and start adding assets in minutes.
Ready to Replace Spreadsheets and Paper?
See how QAI can modernise your maintenance operations. Book a demo with our team or explore pricing.
